The DBS ID Checking Process: Our Guide

The ID check is a mandatory part of the DBS application process. The DBS ID checking process is designed to ensure the check is accurate by ascertaining whether the applicant has given correct biographical information, as well as matching that information to the person in question.

The DBS ID checking process

The employer requesting the application will need to complete the ID check using documents provided by the applicant. But how can employers find out what documents they need to see? And how does it fit into the rest of the application?

Read on for our handy guide to the DBS ID checking process.

What’s involved in the DBS ID checking process?

A crucial part of the DBS ID check is determining which documents you, as the employer, need to see to establish the applicant’s identity in line with Disclosure and Barring Service requirements.

The required identity documents will vary from applicant to applicant depending on their immigration status, because the types of document they’ll have available to show you will differ. For instance, differentiations are made between EEA and non-EEA nationals, and whether non-EEA nationals are undertaking paid or voluntary work.

To find out which documents you need to see, check the DBS guidance. However, registering with CRBS and using our online system will make sure you’re only able to confirm you’ve seen the documents appropriate to the nationality and work status the applicant has input.

How to ensure an accurate check

Once you’ve established which documents you need to see, how can you ensure an accurate identity check?

Under DBS guidelines, employers should make sure they only accept valid, original documents from the applicant. They must not rely on photocopies of documents.

You should also make sure the applicant’s name, address and date of birth are consistent across their documents. If they’ve changed their name in the past, documentary evidence should be provided to support this, such as a marriage certificate.

For more information, see the DBS guide.

What can you do if an applicant can’t provide the required documents?

If an applicant can’t provide any of the required documents, their application may be able to go for fingerprinting. This means they can confirm their identity by attending a fingerprinting session at their local police station.

However, if an applicant is a non-EEA national undertaking paid work then they won’t be able to verify their identity through fingerprinting. This is because their inability to meet the document requirements for the DBS ID checking process will mean they’ve failed to provide enough documents to demonstrate their right to work in the UK. As a result, an employer cannot request a DBS check for them.

The DBS ID checking process: A summary

The DBS ID check forms a crucial part of the DBS application process. Here’s a summary are the key points to remember:

  • Firstly, confirm which documents you need to see to verify the applicant’s identity. Remember, this will vary depending on their nationality and work status.
  • Registering with CRBS and using our online system makes the process much easier. The system will only allow you to submit applications when you’ve selected the documents that are correct for the applicant, based on the nationality and work status they’ve input.
  • Ensure you follow the steps to complete an accurate check, including viewing original documents, and comparing name, date of birth and address data across all of them.
  • If an applicant can’t provide the correct documentation, contact the DBS to confirm what the next step is.

Want to start requesting DBS checks? Contact us for more information, or register with us today.